Maintaining Building Entrances

Usually, you will work with building entrance records in the Setup area of the program when you are first setting up the Tenant Accounts Receivable program. However, you are also able to add, edit, or delete building entrances from the Units area of the program.

Note: There should be at least one building entrance for each distinct address.

Add Building Entrance

1. On the Main Menu screen, click UNITS. The Browse Unit Information screen appears with all vacant and occupied units displayed in a table.
2. Click on the toolbar and then select "Maintain Building" from the menu that appears to access the Browse Building Entrance screen.
3. Click on the toolbar to set up a new a building entrance using the Add Building and Entrance Wizard.
4. Follow the same steps as setting up building entrances. See "Setting Up Building Entrances"

Edit Building Entrance

1. On the Main Menu screen, click UNITS. The Browse Unit Information screen appears with all vacant and occupied units displayed in a table.
2. Click on the toolbar and then select "Maintain Building" from the menu that appears to access the Browse Building Entrance screen.
3. Highlight the building entrance record you want to edit and double-click, or click on the toolbar. The Maintain Building Entrance screen opens.

Hint: Select how you want to order the table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first record to match the criteria will be highlighted in the table.

4. Select the project number to which the building entrance belongs, and, if applicable, select the TRACS contract #.
5. Select the default development for the building entrance and enter the building number, HUD building number, building name, building address, BIN, and the number of floors.
6. If necessary, select a structure type for the building, such as high rise or townhouse.
7. Enter the entrance number, street #, street name, city, state, zip, county, and any additional comments.

Note: The address you enter here is the address used for all units that use this building and entrance record in Tenant Accounts Receivable (TAR), Occupancy and Rent Calculation (ORC), and Work Order!

8. Review and confirm the building entrance information you have set up and click to save and apply your changes.

Delete Building Entrance

1. On the Main Menu screen, click UNITS. The Browse Unit Information screen appears with all vacant and occupied units displayed in a table.
2. Click on the toolbar and then select "Maintain Building" from the menu that appears to access the Browse Building Entrance screen. All building entrances are displayed in a table.
3. Highlight the building entrance record you want to delete and click on the toolbar.
4. Click YES through the confirmation message and delete the record; or click NO to cancel the deletion.

Hint: Select how you want to order the table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first record to match the criteria will be highlighted in the table.

 

Copyright © Tenmast Software 2011